We are seeking a detail-oriented, mid-level Accounting Clerk to join our accounting team. This role focuses on Accounts Payable, expense management, vendor administration, and payment processing. You will manage vendor invoices, process payments through Plooto and corporate credit cards, and ensure all expenses are accurately recorded and reconciled. You will play a key role in maintaining accurate financial records, supporting month-end close, and strengthening internal controls.

• Process vendor invoices in the accounting system. Ensure proper coding, approvals, and supporting documentation.
  
• Manage the full Accounts Payable cycle, including invoice entry, approval tracking, and payment scheduling.
  
• Process vendor payments through Plooto, including EFTs, ACH, and wire transfers. Ensure payments are accurate and released on schedule.
  
• Reconcile corporate credit card statements. Match receipts to transactions and follow up on missing or incomplete documentation.
  
• Review employee expenses. Verify accuracy, coding, approvals, and compliance with company policies.
  
• Maintain vendor records. Set up new vendors, update banking information, and ensure vendor files remain complete and accurate.
  
• Investigate and resolve discrepancies between vendor invoices, payment records, and credit card statements.
  
• Support month-end close by preparing Accounts Payable reconciliations and ensuring all expenses are recorded in the correct period.
  
• Monitor the Accounts Payable aging report. Ensure timely payment of vendors and escalate overdue or disputed items.
  
• Assist in improving Accounts Payable and expense workflows to increase efficiency and strengthen controls.
  
• Maintain organized electronic records of invoices, receipts, approvals, and payment confirmations.
  
Prepare reports and summaries of Accounts Payable activity for management review.

• 
  
  
  

Requirements

• 2+ years of experience in Accounts Payable or accounting.
  
• Experience processing payments through Plooto or similar payment platforms.
  
• Experience reconciling corporate credit cards and managing expense documentation.
  
• Strong understanding of expense coding, approvals, and financial controls.
  
• Experience managing vendor relationships and maintaining vendor records.
  
• Strong attention to detail and ability to manage high transaction volumes.
  
• Proficiency in Excel and accounting software such as QuickBooks, Sage Intacct, or similar systems. Zoho Books preferred
  
• Strong organizational and time management skills.
  
• Ability to work independently and meet deadlines.
  
• Strong internet knowledge and comfortable using web-based programs.
  
• Employs strong multi-tasking and time management skills and possess the ability to meet tight deadlines.
  
• Ability to independently learn and follow documented procedures (SOPs), troubleshoot routine issues, and seek assistance only after reviewing available documentation.
  
• Proven ability to manage multiple priorities, maintain accuracy while switching between tasks, and remain organized in a high volume environment.
  
Demonstrated experience with: invoice processing, purchase order matching, payment runs, vendor statement reconciliations, expense coding, resolving invoice discrepancies

• 
  

Benefits

• 100% Remote
• Full-time