JOB SUMMARY

The Freight Payable Coordinator handles high volume intercompany matching and produces complex freight transaction reports and follows up on outstanding issues to ensure they are rectified in a timely fashion. The coordinator may also process vendor payments when necessary.

KEY DUTIES & RESPONSIBILITIES

• Reconcile, match and work with operations on intercompany transactions so items are cleared regularly.
• Prepare and distribute unbilled freight transaction reports, and follow-up with operations to resolve.
• Perform some activities of processing freight payables, including:
  • Match invoice with appropriate documents;
  • Review and verify invoice payment information in appropriate system
  • Confirm and/or obtain approval(s) for invoices;
• Handle queries regarding invoice, payments, credits, etc. Escalate complex issues or queries to Supervisor, Freight Payable.
• Investigate discrepancies of invoice or billing. Address and resolve the discrepancy. Escalate issues to Supervisor, Freight Payable.
• Perform clerical duties such as filing, answering telephones, photocopying, faxing, etc.
• Perform other related duties as assigned by management.
• Adhere to established policies and procedures.
  

KNOWLEDGE & SKILLS

• Excellent communication (oral and written) and interpersonal skills
• Excellent analytical and problem-solving skills
• Excellent organizational skills as well as the ability to set and manage priorities to meet all deadlines
• Ability to handle stressful situation with diplomacy and tact
• Advanced Excel skills, including pivot tables
• Working knowledge of enterprise resource planning system (CODA) would be an asset

WORK EXPERIENCE – MINIMUM REQUIRED

EDUCATION

CERTIFICATIONS DESCRIPTION

COMPETENCIES