Position Overview

We are seeking an experienced, highly organized, and detail-oriented Family Law Legal Assistant who is fluent in both English and Mandarin to join our growing legal team. The successful candidate will play a key role in supporting our lawyers in all aspects of family law matters, providing exceptional client service, and ensuring the efficient management of legal files.

This position is ideal for a motivated professional who thrives in a fast-paced legal environment, possesses strong administrative and organizational skills, and is committed to maintaining the highest standards of professionalism and confidentiality.

Key Responsibilities

• Communicate professionally with clients, opposing counsel, court staff, and third-party service providers in both English and Mandarin.
• Draft, review, and proofread legal documents and correspondence with precision and attention to detail
• Assist with project management tasks related to ongoing family law cases, ensuring deadlines are met
• Perform data entry and maintain accurate records of case information and client details
• Organize and file legal documents systematically, ensuring compliance with court requirements
• Provide administrative support including scheduling appointments, managing calendars, and handling phone inquiries with professional phone etiquette
• Assist lawyers in the preparation of invoices and communicate with clients about the invoices and payments for the same.
• Provide administrative support to lawyers and contribute to the efficient operation of the practice.

Qualifications

• Fluency in Mandarin and English, both written and verbal, is required.
• Minimum 2 years of experience in a family law legal assistant role is strongly preferred.
• Proven experience in an administrative or clerical role within a legal environment; family law experience is a plus
• Excellent organizational skills with the ability to manage multiple priorities effectively
• Proficiency in data entry, filing systems, and maintaining organized case files
• Experience preparing and managing court filings and legal documentation.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Experience using Clio practice management software is preferred.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to accuracy.
• Excellent communication, client service, and interpersonal skills.
• Ability to work independently while also collaborating effectively within a team environment.
• Completion of a Legal Assistant or Law Clerk diploma/certificate program is considered a strong asset.

Working Conditions

• Full-time position.
• Hybrid work arrangement.
• Primary office location: Downtown Oakville, Ontario.
• Occasional overtime may be required to meet court deadlines and client needs.

Compensation & Benefits

• Starting salary: $37,500 per year.
• Employer-provided health benefits.
• Opportunities for professional growth and development.

Application Process

Interested candidates are invited to submit a resume, cover letter, and any relevant certifications. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Join our team and help us deliver exceptional legal services to families navigating complex legal matters. We look forward to welcoming a dedicated and talented Family Law Legal Assistant to our firm.

Pay: From $37,500.00 per year

Benefits:

• Dental care
• Extended health care
• On-site parking

Language:

• Mandarin (required)

Work Location: Hybrid remote in Oakville, ON L6J 1H7