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Administrator, Property Tax
Job Title: Administrator

Reports To: Assistant Director, Property Taxation

Department: Property Taxation

Position Summary:
Responsible for administrative duties, related to property assessment and taxation for a portfolio of projects across Canada.

Job Duties/Responsibilities:
  • Review property tax bills for errors (penalties, interest) and resolve issues with municipal tax & finance departments;
  • Process all payments of realty taxes accurately and on time;
  • Prepare and maintain property tax department assessment and property tax databases;
  • Follow up diligently with Accounts Payable to ensure that tax payment cheques are received on time for mailing to meet due dates;
  • Contact municipalities to obtain additional documentation and information;
  • Assist accountants with property tax bill explanations;
  • Maintain assessment valuation records and document annual assessment changes and notify the Property Tax Associate;
  • Provide administrative support to a team of seven Associates;
  • Provide tax department and consultants with weekly calendar of due dates for tax appeals, hearings, etc.;
  • Prepare tax department assessment appeal applications;
  • Obtain necessary approvals for the team;
  • Organize in person meetings and take minutes;
  • Pick up and sort mail;
  • Perform special assignments as required
Academic/Professional Requirements:
  • University Degree or College Diploma.
  • Public Administration Diploma (preferred)
Required Skills/Experience:
  • Good oral and written communication skills
  • 1-3 years previous administrative experience;
  • Advanced knowledge of Microsoft Office, particularly MS Word and Excel;
  • Possess solid Internet and email skills
  • Organized and attentive to detail and timelines;
  • Ability to handle multiple demands and competing priorities;
  • Capacity to work under pressure and to meet deadlines;
  • Attention to internal processes;
  • Self-motivated and challenge oriented;
  • Ability to work independently and as part of a team;
  • Flexible and adaptable;
  • Training will be provided

The Administrator must be client focused, advocate and communicate a positive image of the company, both internally and externally. The Administrator shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the company’s interests. The Administrator shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. The Administrator is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.

We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.

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Company overview

201 to 500 Employees
Company - Private
Real Estate
Real Estate
$25 to $50 million (USD)

SmartCentres Ratings

  • 38 %
    Recommend to a friend
  • 50 %
    Approve of CEO
  • Mitchell Goldhar
    4 Ratings
  • Career Opportunities
  • Comp & Benefits
  • Culture and Values
  • Senior Management
  • Work/Life Balance

SmartCentres Reviews by administrative assistant

  • "Benefits, friendly, location, parking, people" (in 1 review)
  • "Toxic leaders that don’t care about the high turnover rate." (in 1 review)

SmartCentres Benefits

3 Ratings

Employee benefit reviews

  • Nov 22, 2023
    Current Employee in Vaughan, ON, Ontario

    good benefit package compared to others

  • Sept 21, 2023
    Former Senior Financial Analyst in Vaughan, ON, Ontario

    best: regular coverage, decent vacation time

  • May 6, 2023
    Current Property Accountant in Concord, ON, Ontario

    Standard Benefit including vision and Health. The company does not have pension matching and employee share program.

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