Interview Question

Team Lead/Assistant Manager Position of Administrative & Facilities Interview

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Infinite Computer Solutions

Tell me about yourself ? How much salary do you expect ? Can you work under pressure?

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I have Over 10 years of experience in Administration and Facilities . A thorough professional with focus on dedication, accuracy and key abilities to deliver quality work. I have the ability to milt-task and lead a team across different divisions of Administration. Smart in analyzing and planning abilities / Demonstrated ability to work efficiently complete multiple task assignments / Adept at proactive problem-solving and follow through / proven ability to interact effectively with clients and staff at all levels / Excellent organizational skills, accuracy and attention to detail. Work responsibilities (Being in charge of Admin facilities): Looking after complete administration work - creating reports, buy order, dealing with vendors, organization management of the office areas, canteen supervision, safety and fire defense system supervision, formulating arrangements for meetings and parties, local buys such as minor items & electronic devices. 1. Ensuring that all health and safety policies and observed. 2. Huge ability to answer all queries from clients, vendors and employees. 3. Exceptional skills to work for long hours. 4. Supervised working of administrative and ensured documentation of all system procedures. 5. Performed audit on all invoices and verified it. 6. Monitored and controlled all department activities. 7. Maintained effective relationships with employees. 8. Scheduled and maintained all activities and made required travel arrangements. 9. Maintained all confidential records. 10. Prepared presentations and reports for management. 11. Coordinated with other departments if there is any concern. 12. Recording office expenditure and managing its budget. 13. Planning, organizing and controlling the entire office administration. 14. Developing budgets and implementing them accordingly. 15. Maintaining office equipment & arranging any repairs or replacements. Ordering stationery & Housekeeping materials, Tea and Coffee Materials, Drinking Water & paper Cups & office equipment and furniture as required. 16. Answering and resolving queries accurately. 17. Dealing professionally with all complaints and queries. 18. Procurement, Vendor Relations • Excellent Communication Skills • Strong employee’s Relations. 19. Handling all Facilities & Transport related MIS. 20. Process monthly expense bill / reports with supporting documents to the management. 21. Event Management: organizing meetings, conferences, making travel arrangements and hotel reservations for our company guests. 22. Looking after day to day office activities, records and checking attendance register. 23. Building Electricity / Air conditioning power consumption. 24. Deploying Housekeeping staff & Supplies. 25. Deploying security staff & Supplies. 26. Activating cards to allow access (upon receipt of appropriate written authorization template). 27. Deactivating cards upon receipt of notification of loss, theft, termination or change in status. 28. Responsible for cafeteria planning & monitoring, supervising and providing assistance in the functions of food service facilities: breakfast, lunch & dinner & snacks etc. & maintain accurate food service records. 29. Repair and maintain a variety of plumbing and piping systems 30. EPABX Room and HUB Rooms. 31. Handled office cash receipts and petty cash. 32. Visitor\Vendor and Temp ID Cards 33. Designed spreadsheets, slide shows, presentations, charts, graphs and other documentation as needed.

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