What does a Project Coordinator do?
Project coordinators work with a project manager to better ensure the project they are hired to do is finished on time, correctly, and within the client’s allotted budget. As the keepers of the smaller tasks and moving parts within a project, they also oversee the day-to-day progression of the project and keep an eye on its administrative tasks.
Project coordinators work on their specified projects in conjunction with other team members and create an agreed-upon timeline and schedule. They check in with the team to receive updates on the progress throughout the life of the project, and to ensure that initial goals and priorities remain intact. They often use spreadsheets to track a project’s timeline, the budget, and any other relevant information. They are often called upon to track and organize the financial files and documents, contracts, and any reports or invoices. Project coordinators also perform various administrative tasks, including the ordering of office supplies, invoicing vendors, and bookkeeping, and have a bachelor’s degree in business, communications, or related fields.
- Assist with procurement of equipment, parts, supplies as needed.
- Create action plans to meet objectives, budget and schedule.
- Analyze data and draw conclusions to make recommendations.
- Provide technical assistance support to projects as defined by the project coordinator.
- Develop and produce reports of study data for project staff and stakeholders.
- Inform leadership of project status on an ongoing basis.
- Assist with coordination and space planning of store projects.
- Ensure programs and services offered reflect retention and budget.
- Use network analysis tools and observation techniques to recommend changes based on trends.
- Track project financials, including creating work orders and validate invoices.
- Follow up with customers to ensure that payment has been received.
- Assist with support of multiple research studies or clinical trial protocols.
- Provide project direction to internal TDS and third party resources.
- Manage and perform service call and work order tasks to completion.
- Responsible for generating, interpreting, and printing various assigned reports.
- Ensure technical documentation is properly reviewed and maintained and made available in a timely manner.
- Exercise network security policies and procedures and identify possible faults.
- Measure, track progress and coordinate implementation of the improvement plan.
- Serve as liaison for projects across internal and external stakeholders.
- Develop and implement methods and tools by which to organize, standardize, and manage pre-screening activities.
- Help to develop and maintain knowledge and skills and keep up-to-date with new processes and procedures.
- Associate's or Bachelor's Degree in business, computer science, or engineering or equivalent experience.
- Experience with AutoCad and spreadsheets.
- Dedication to professionalism and a positive attitude.
- Prior consulting experience.
- Demonstrated leadership skills.
- A collaborator and critical thinker.
- Sound time management and problem solving skills.
- Experience with change orders and multitasking.
Project Coordinator Salaries
Average Base Pay
Project Coordinator Career Path
Learn how to become a Project Coordinator, what skills and education you need to succeed, and what level of pay to expect at each step on your career path.
Average Years of Experience
Project Coordinator Insights
“Insurance is about as good as when I was in gov work and we get unlimited pto”
“Job was not clearly described in the interview before offering the job and there was no training manual.”
“I was their career coach before contracted as a coordinator and really enjoyed both of my jobs.”
“Amazing with progressing your career opportunities and how you want to evolve within the business.”
“Everyone is so helpful and really wants to see you succeed and feel good about the work you do.”
“If you strive to work alone and from home then you will have a great time here.”
“Good payment for your work and recognizes you if you and your work is worthy.”
“19 got in the way for me to fully immerse in all opportunities and responsibilities.”
Project Coordinator Interviews
Frequently asked questions about the role and responsibilities of project coordinators
The typical day of a project coordinator includes managing and organizing all aspects of a project. They may be responsible for assigning tasks to team members, checking the quality of the work, and ensuring the project stays on the intended timeline while meeting the client's goal.
Yes, becoming a project coordinator can be the start of a great career for people with strong leadership and project management skills. Working conditions are often consistent with traditional business hours, including weekends and evenings off. Some longer workweeks may be required as the project nears its due date.
Working as a project coordinator can be overwhelming at times, especially as a project nears its completion date, but finishing a project can also be rewarding. One of the challenges of being a project coordinator is that clients often turn to the project coordinator to solve problems, which requires good problem-solving skills.