What does a Secretary do?

Secretaries perform general clerical tasks, generally on behalf of a leader in the organization. If you are highly motivated and organized then this might just be the job for you. Day-to-day life as a secretary includes coordinating various calendars, taking phone calls and messages, sending emails, prepping for large meetings and presentations, capturing notes in meetings, and many other related tasks.

Secretaries are typically outgoing and friendly people who work well with many leadership personality types. Strong secretaries excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need. People that are successful in this role will usually progress into assisting higher level leaders (sometimes becoming an Executive Assistant), managing other secretaries, or working as an office manager.

  • Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
  • Organize and maintain files and databases in a confidential manner
  • Manage communication including emails and phone calls
  • Screen phone calls, redirect calls, and take messages
  • Schedule appointments, meetings, and reservations as needed
  • Receive deliveries; sort and distribute incoming mail
  • Maintain and order office supplies
  • Receive invoices and review for accuracy
  • Coordinate staff travel arrangements including transportation and accommodations
  • High school diploma or general education degree (GED) required. associate's degree in Business Administration preferred.
  • 2-3 years of clerical, secretarial, or office experience
  • Proficient computer skills, including Microsoft Office
  • Strong verbal and written communication skills
  • Comfortable with routinely shifting demands
  • High degree of attention to detail
  • Data entry experience
  • Working knowledge of general office equipment

Average Years of Experience

0 - 1
36%
2 - 4
33%
5 - 7
4%
8+
27%

Common Skill Sets

Word Processing
Microsoft Office Suite
Typing
Written Communication
CPR First Aid
Excellent Organizational
Spreadsheets
Filing

Secretary Seniority Levels

L2
Secretary
CA$49,760/yr
L3
Senior Secretary
CA$50,497/yr
L4
Secretary IV
No Salary Reports
Executive Assistant
26% made the transition
Personal Assistant
7% made the transition
See Career Path

Secretary Salaries

Average Base Pay

CA$49,760 /yr
Same as national average
Not including cash compensation
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CA$35k
Median: CA$50k
CA$71k
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Glassdoor Estimated Salary

Secretary jobs